Recently, the GPS Fleet Management Software has been improved a lot including the products and the costs. The smaller businesses are the essential beneficiaries of improvising the GPS systems. At present, the GPS fleet tracking options are implemented by the four vehicle system. On the other side of the flip, the entrepreneurs can save their amount on the concerned modem devices. An option of the java based mobile app is also available to track the instrument. There is a huge difference between the time-based systems and the event-based systems. Time-based is a one, the original tracking system was established. Process slots are differentiated based on each and every two minutes or five minutes. The major problem is that the irrelevant data is also transmitted which is too much of cost. Event-based systems are totally based on the activities of the vehicle system such as the start, stop etc. Here, the idle mode is also available. It automatically saves the data and it also provides more relevant data. Hence, it has been improved that the reporting systems are improved dramatically. Extensive time, limited data including the cumbersome are needed. These report systems can be automatically saved and also scheduled and the results are automatically delivered to all the emails once they are completed.